Daily Logs are a great way to share status updates, whether daily or weekly, with team members and also with clients. These are helpful best practices to keep everyone in the loop on job progress.
Your Daily Logs have two main functions:
Keep your team in the loop with updates on the day-to-day
Giving your clients important project updates
Create a Daily Log
Click New Daily Log from either your Dashboard or within a specific project in the Logs tab:
Choose a date: By default, the date is set to today, but you can choose a date in the past if you need to backlog the update to a past date.
Put in your Entry. This is the place to share your updates such as the weather, the condition of the job site and any other pertinent information you feel you'd like to share.
Add files: Add as many pics or docs as you need to give more detail.
Note: You can upload as many photos and documents as you'd like, however, the maximum amount per upload is 10 photos and/or documents.
Additionally, Microsoft documents such as Excel and Word files, can't be previewed directly. You'll need to download the document to view it. PDF files and images do have a preview option.
Once a Daily Log is posted, any Team Member or Collaborator who has permissions to access Logs can view the log. If they have Everything permissions on Logs, they'll be able to open and edit these logs. Team Members and Collaborators who you don't want to be able to create or edit logs can have Read and Comment Only as their permissions. They'll still see the updates, but they won't have the option to edit the log.
Share Logs with Clients
Daily Logs in BuildBook play an important role in keeping your clients up to date. The Client Dashboard features an Updates tab that replaces the Home tab that you see in your projects. The Updates are automatically populated directly from any Logs you choose to share with your client.
To share a Log with a client, first, be sure that they are allowed to see the Updates in their permissions. Then, click the Share with Client checkbox in the upper right of the Daily Log when you're creating a new one or editing an existing one.
We make it easy for you to identify which Logs are visible to the client by adding a "Shared with Client" green tag to the right of each Log.
Daily Logs Report and Printing
Daily Logs reporting and printing allows you to print or export Daily Logs as a PDF. You can export your Daily Logs to share with Clients and Collaborators via email or print them out to display on job sites.
Display Options
Here you can add filters to the Logs you want to export or print.
Show All: You can choose to display the entire log or exclude portions from it. You can choose the following options to show:
- Logs
- Attachments
- CommentsPeople: You can choose to filter by the person who authored the Log. This is especially helpful if you want to print or export logs written by a certain person.
Date: You can also choose to filter by a specific date or date range to export or print.
Print your Report
Once you've chosen the display options for your Daily Logs report, click the Print button in the upper right corner of the report. Use the print preview to make adjustments before printing.
Save as PDF
Export to PDF for supported operating systems (Most Windows and Mac systems feature a PDF option for printing) by changing the destination/printer to "Save as PDF" or similar.
Timeline and Gallery Views
Daily Logs have two views:
Timeline View: the default view shows all logs sorted by date along with any details, attachments, and comments.
Gallery View: click "Gallery View" to get a visual representation of all the project updates.
Notifications on Daily Logs
As soon as you, or anyone on the project with access to Logs creates a new Log, everyone with permissions to see the logs will receive an update that a new Log was posted. The client receives the same notification when you share a Log with them. Depending on their notification settings, the Team, Collaborator or Client will either receive an email or a push notification and all users will receive a Notification Bell highlight within BuildBook.
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