In this article
Selections management in BuildBook allows you to organize and track all of the important material and finish choices your client will need to make along the way to keep the project on track.
Selections are made up of Categories and Items:
Categories are containers to organize related items (e.g. - Windows, Tile, Appliances, Paint, etc).
Items belong to a Category and are a place to capture the details of each individual choice within the Selection Category (e.g. - kitchen cabinets, master bath shower tile, etc).
Allowances are set at the Category level. Then, actual costs are tracked per Item. Both of the Category and Items within roll up to the budget so that you and the client get a clear picture of the impact of selections decisions on the overall project budget. Ideally, the sum of the Items are equal to or less than the entire allowance for that Category.
Note: The final sum of the Items aren't reflected in the Budget until all Items within a category are marked as complete. Until then, the original Allowance is shown.
Create a Selection Category
Choose "+ New Selection Category" and add the name, the due date for the Selection, Allowance, and an optional description. You can always leave the Allowance and Due Date blank and come back to it later.
Add a Selection Item
Once a Selection Category is created, start adding the various Items within that Category. You can add the following details to each Item:
Room(s): Tag the room - or room(s) - where this item will go in the project. These will come in handy when you or your client want to visualize the Selections using the Room view!
Category: Select the current Category or browse others from the dropdown
Status: Keep Open or mark as Complete if the selection is approved.
Description: Add any details like SKU, color, etc
Cost: Add pricing
Photos/Docs: Upload any pictures or documents related to the Selection item
Here's an example of a filled out Category (Cabinets) and a list of the different Items (Kitchen Cabinets, Master Bath Vanity, Powder Room Vanity, Guest Bath Vanity, Bookshelves).
The Allowance amount and difference between that and the actual item cost are displayed under the Category name. If the sum of all the items is higher than the Category Allowance, the number will be reflected as a negative - e.g. ($1,500.00) vs. $1,500.00.
Filter by Totals or Status
Filter individual Category Totals to see the Total Completed or Allowance Remaining within each Category by clicking the "Total" dropdown.
Filter everything by status to see everything that is Open or Complete
View Selections by Room
Selections can be viewed by Category or by Room. Category view helps you see a snapshot of progress by category. Room view is a more visual view that shows progress by room.
Easily change the order of your Selections by clicking the ••• menu in the upper right corner in the Selections tab, then click “Arrange Categories”
The new arrangement is reflected everywhere that Selections are displayed in BuildBook, including in the Budget and print preview.