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Budget management in BuildBook allows you to always keep your clients up to date on the status of the budget. As you start adding Budget Items, everything rolls up into your Budget Summary and shows both the original planned budget and the projected budget (taking into account change orders, selections, etc).
Add Budget Items
Select "+ Add Budget Item" in the Budget tab to start building your budget. From the dropdown you have five Items to choose from that will all roll up to your Budget Summary.
1. Base Costs
Base Costs are the fixed costs associated with the job and are fully customizable so you can set them up in a way that works best for you or how you prefer to structure your client-facing budget.
Here are a few ways you might use these costs in your business:
Costs pulled straight out of your signed estimated or construction agreement.
For a fixed-fee job with a single base cost.
If you are an open-book company with multiple base costs to help the client understand how their budget is being spent across construction categories and trades.
2. Selection Categories
Track both the original allowance as well as the actual amounts once selections have been made. Your Selection costs will be managed per Item in your Selections tab. If you haven't already, take a look at Setting Up Your Client Selections.
Like base costs, you can customize your selection categories however you'd like to make sure things are clear for your client and to keep you and your team organized.
3. Change Orders
As we all know, it wouldn't be construction if things went exactly according to plan! Change orders can be created as "draft" and then marked as "approved" once the client agrees. Note: only approved change orders have an impact on the budget.
Track any discounts, write-offs, or other items that you need to reverse out of your budget.
Log any payments that the client has made or will be making.
This allows the client to always see an accurate view of their projected outstanding balance in the budget summary. You can set up a full payment schedule upfront, or you can add payment items as the project progresses. Note: only payments marked as "paid" have an impact on the budget.